Grounded Scribe for Psychologists
Spend less time on paperwork, more time with clients
10+ hours per week
Time saved
Sound familiar?
Common challenges psychologists face with documentation
Assessment Reports Take 3-5 Hours Each
Psychoeducational and diagnostic reports require meticulous integration of test data, clinical observations, and recommendations — often taking 3-5 hours per report.
Better Access Reporting Burden
Progress reports to referring GPs are required after every 6 sessions under Better Access. Missing these delays client access to further sessions.
Generic Templates
Most tools offer medical templates that don't fit psychological practice.
Cognitive Load
Trying to remember session details while staying present with clients.
How Grounded Scribe Works
Three simple steps to transform your documentation workflow
Record
Record your session with a client or dictate after. Audio is deleted immediately after transcription.
Transcribe
Medical-grade AI transcribes your audio with clinical accuracy in seconds.
Generate
AI generates a professional clinical note tailored to your profession.
Features for Psychologists
Tailored tools to streamline your practice
Session Recording
Record sessions directly in your browser. Audio is deleted immediately after transcription.
Process Notes
AI generates detailed process notes capturing therapeutic interventions, client responses, and clinical observations.
Assessment Integration
Send PHQ-9, GAD-7, DASS-21, and 20+ validated assessments. Results auto-populate in notes.
Supervision Tracking
Track AHPRA-required supervision hours. Link to our [supervision management system](/features/supervision). Log sessions, manage competency development, and maintain compliance.
Treatment Plans
Create structured treatment plans with goals, interventions, and progress tracking.
Referral Letters
Generate professional referral letters to GPs, psychiatrists, and other providers.
Why Choose Grounded Scribe?
Unique advantages no other Australian AI scribe offers
AI Receptionist
Built-in virtual receptionist that answers calls, books appointments, and handles enquiries — even after hours.
From $19/month
Premium AI clinical documentation starting at just $19/month. Free tier available with no credit card.
Unlimited Assessments — No Cost
Validated clinical assessments at no extra cost on every plan — even Free. No sharing from your session pool.
70+ Professions
Templates and workflows tailored for psychologists, GPs, allied health, educators, and more.
Australian-Built
Designed, built, and hosted in Australia. Your clinical data never permanently leaves Australian soil.
Try Before You Buy
Free tier with 10 sessions. AI Receptionist browser test calls at no cost.
Templates Designed for Psychologists
100+ templates available — here are the ones designed for psychologists
Process Note
Detailed session documentation with interventions and observations.
BIRP Format Note
Behavior, Intervention, Response, Plan structured documentation.
PROC Note
Five-section format for psychotherapy: Presentation, Review, Objective, Content, Plan. Built around an explicit session goal you can evaluate at the end — well-suited to supervision, registrar, and trainee practice.
MBS Session Note (80100-80115)
Better Access Focussed Psychological Strategies documentation.
Schema Therapy Session
Schema modes, limited reparenting, and schema-focused interventions.
ADHD Assessment Summary
DSM-5 criteria review with collateral information integration.
NDIS Support Report
Functional assessment for NDIS access or plan review.
Letter to GP/Referrer
Professional correspondence to referring practitioners.
Progress Report
Treatment progress summary for third parties or review periods.
New format
Supervision-ready notes with PROC
A five-section psychotherapy progress note built for visible clinical reasoning — Presentation, Review, Objective, Content, and Plan. Particularly suited to provisional psychologists, registrars, and supervised practice where session-by-session reasoning needs to be auditable.
- Explicit session objective stated up front and evaluated for goal attainment at the end. No more drift.
- 4 Ps formulation baked into every note — predisposing, precipitating, perpetuating, protective.
- Between-session Review connects each session to the last so supervisors can audit continuity at a glance.
- Risk and intervention response documented inside the therapeutic narrative, not as an afterthought checkbox.
Trusted & Compliant
Enterprise-grade security for sensitive client data
Your clients' privacy is our priority. Audio is deleted immediately after transcription. We never use your data to train AI models.
Ready to Transform Your Practice?
Most psychologists see 15-25 clients per week
Save 10+ hours per week for less than $2 per day
No credit card required. Cancel anytime.
Frequently Asked Questions
Common questions from psychologists
Is my client data secure?
Yes. All data is encrypted end-to-end and stored in Australian data centres. Audio is deleted immediately after transcription. We never use your data to train AI models.
Does it work with Medicare documentation?
Yes. Our templates are designed to meet Medicare Better Access requirements, including session duration, interventions used, and treatment planning.
Can I use it with telehealth sessions?
Absolutely. Record directly in your browser during telehealth sessions, or upload recordings afterwards.
What about client consent?
We provide consent form templates and guidance on recording consent. Audio is only used for transcription and deleted immediately.
Can I edit the generated notes?
Yes. All notes are fully editable. The AI provides a starting point that you can refine to match your clinical judgement.
Does it support different therapy modalities?
Yes. Templates are tailored for CBT, ACT, Schema Therapy, DBT, psychodynamic, EMDR, and other evidence-based modalities. Select your preferred approach and the AI adapts note structure accordingly.
Explore Our Features