Built by a Practitioner

Grounded Scribe was created by an AHPRA-registered psychologist who lives the same documentation challenges you do — every single day.

Gavin Duarte — Founder of Grounded Scribe, Clinical, Educational & Developmental Psychologist

Gavin Duarte

Founder & Developer

Clinical, Educational & Developmental Psychologist · Board Approved Supervisor (PsyBA)

I'm an AHPRA-registered Clinical, Educational and Developmental Psychologist working in a public school setting, and the sole director of my own private practice, Daily Growth Psychology. I completed my Master of Psychology (Educational & Developmental) at the University of Melbourne and have spent the past decade working across community mental health at Headspace, special developmental schools, private practice, and public school settings. Prior to my current clinical roles, I held leadership positions within Student Support Services, leading multidisciplinary teams through critical incident responses, psycho-educational assessments, and wellbeing consultations. I also serve as a Board Approved Supervisor for provisional and early career psychologists, and I'm a published researcher in the field of wellbeing education.

I built Grounded Scribe because I was drowning in the same paperwork you are. Writing session notes at odd hours of the day and night. Spending weekends on psycho-educational reports. Watching colleagues burn out — not from the clinical work, but from the documentation that followed it. As a practitioner who adopts a collaborative, neuro-affirming and strengths-based approach, I believe our time should be spent bridging the gap between clinical insights and daily functioning — not buried in admin. The tools available to Australian practitioners were either too expensive, not fit for our context, or simply didn't exist. So I built the platform I wished I had — one that understands how Australian health and education professionals actually work, priced so that a sole practitioner or a school counsellor can genuinely afford it.

University of MelbournePublished ResearcherAHPRA Registered

Our Mission

Behind every practitioner writing notes at odd hours is a warm meal going cold, a conversation being missed, a weekend slipping away. Grounded Scribe exists because clinical documentation should never come at the cost of your health, your wellbeing, or the people you come home to. When practitioners aren't buried in admin, they show up better — for their clients, and for themselves.

The Problem I Set Out to Solve

2+ hours

Daily documentation time

Healthcare practitioners spend over 2 hours every day writing clinical notes, letters, and reports.

40%

Time on admin

Studies show practitioners spend up to 40% of their working day on administrative tasks rather than client care.

Burnout

Documentation fatigue

Excessive paperwork is a leading contributor to practitioner burnout, especially in private practice and schools.

The Platform

AI Scribe

Record your session or dictate after — our AI transcribes and generates professional clinical notes in seconds. Choose from templates tailored to your profession, including MBS-compliant item number tracking for documentation.

AI Receptionist

An AI receptionist that answers your practice phone calls, handles enquiries, and books appointments — even after hours. The only Australian AI scribe platform with a built-in phone agent.

Australian-Built & Hosted

Designed, built, and hosted in Australia. Your clinical data is stored on Australian servers in the Sydney region. Audio recordings are deleted immediately after transcription. We comply with the Australian Privacy Act and the Australian Privacy Principles (APPs).

Who We Serve

Grounded Scribe supports over 70 professions across healthcare, allied health, and education.

Psychologists
General Practitioners
Counsellors
Social Workers
Occupational Therapists
Speech Pathologists
Physiotherapists
Psychiatrists
School Counsellors
Dietitians
Exercise Physiologists
And 60+ more

Our Values

Privacy First

Your clinical data is sacred. We encrypt everything, delete audio immediately, and never use your data for AI training.

Practitioner-Led

Built by a registered psychologist who uses the platform in his own clinical work. Every feature is shaped by real-world practice.

Australian-Made

Designed for Australian regulations, Australian terminology, and Australian healthcare workflows. Your data stays in Australia.

Accessible Pricing

Premium AI documentation from $19/month. Free tier available with no credit card required. Quality tools shouldn't be unaffordable.

Documentation Tool, Not a Medical Device

Grounded Scribe transcribes and structures clinical conversations into written records. It does not generate diagnoses or treatment recommendations. Our regulatory classification aligns with TGA guidance on digital scribes.

View Regulatory Information

Ready to Try Grounded Scribe?

Start with our free tier — 10 sessions per month, no credit card required.

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About Us — Meet the Founder | Grounded Scribe