Grounded Scribe
Client · Record · Notes · Insights · Ask
scrība · Latin, ‘one who writes’ · grounded in what was said
The AI scribe for Australian practitioners — Your notes, drafted for you.
Now you can focus on your client.
Built for Australian practitioners, from psychologists and counsellors to GPs, OTs and physios. Record your session, and get a note in your own template, in Australian English, ready for you to check.
Audio deleted once processed · AI runs in Australia · you finalise every note
See it work
Watch a session become a note.
You talk with your client. Grounded Scribe listens, leaves out the filler and writes each detail under the right heading, ready for you to check.
One illustrative 50-minute dictation moves from spoken source material into a structured draft.
You approve Send it straight to the client’s file in HalaxyClinikoNookal or export a document
Try it yourself
See your own draft note in two minutes.
Choose how you’d like to try it. Please use fictional or de-identified details.
How it works
From the session to a signed note, in four steps.
Rather see it first? Try the two-minute demo.
- 01 Choose how you’re working In the roomTelehealthDictateUpload
One tap on Start session. Telehealth captures the call audio from your browser tab.
- 02 Record and look up
A level meter shows it’s listening. There’s no transcript scrolling on screen, so your attention stays with your client.
- 03 Pick your note
Progress note, SOAP, DAP, intake, letter, or your own template. Your last session note and any documents you add are taken into account.
- 04 Check, finalise, send
Edit anything, finalise it, and push it to the client’s file in Halaxy, Cliniko or Nookal. One recording can make several notes.
One dialog
Who it’s for, how you’re capturing it, and the note you want.
Pick the client, choose In the room, Telehealth, Dictate or Upload, and start. Consent on file is shown before you record.
The session page in the Workspace. Illustrative client and details.
Session insights
See how the session went, as well as what was said.
Two views of every recorded session, together on one page. Use them for your own reflection, for supervision, or to notice what shifted.
All included in your 14-day Pro trial
How it went
The shape of the session.
- Session summaryin a few sentences, with duration, words, speech pace and silence
- Emotional arcfrom opening to close, with the lowest and highest points named
- Who spoketalk time, turns and words for you and your client
- Speech activityminute by minute, so you can see where the session moved
What was said
The content that mattered.
- Topicsthe main focus of the session and what else came up
- Key clinical momentstimestamped, rated and backed by the client’s own words
- Working relationshiphow the alliance looked across the session
- To reflect onprompts to take into your next session or supervision
The session summary, topics and speech activity come with every plan. The emotional arc and an estimate of who spoke come with Plus and above; key clinical moments, who spoke by turns and words, the working relationship and reflection prompts come with Core and above.
Ask
Ask about the session and get an answer from what was said.
Ask in plain words, such as “Any risk mentions?”. Answers come from the session’s transcript and note, with earlier notes as background.
Templates
185 templates, or your own.
SOAP, Better Access, PROC, intakes, reports and letters. Choose the detail level, tick past sessions and assessments to include, and write another note from the same recording. Browse the template library.
Assessments
33 tools, scored and tracked.
Send DASS-21, K-10, GAD-7, PHQ-9 and more by email, SMS or QR code. Results come back scored, and wait in To review until you’ve looked at them. See the assessment tools.
Templates for every kind of note.
Start from a template built for the work, then adjust the headings and detail level to match how you write.
- Clinical notesProgress, SOAP, DAP, initial assessment and risk notes used across health professions.
- Medicare (MBS)Notes aligned with Medicare items, from Better Access to chronic condition plans.
- NDISSession notes, progress reports, access requests and plan review reports.
- Therapy approachesCBT, ACT, DBT, EMDR, schema therapy and more, each with its own structure.
- Assessment reportsADHD, autism, cognitive and psychoeducational assessment write-ups.
- Letters & documentsLetters to GPs, support letters, WorkCover and medico-legal reports.
Popular templates: SOAP note · DAP note · Better Access session · NDIS progress report · Initial assessment · Mental status examination · PROC note · NDIS session note · CBT session note · Suicide risk assessment · Treatment plan summary · Discharge summary
Integrations
Works with your practice software.
Connect Halaxy, Cliniko or Nookal once. When you finalise a note, push it to the client’s file in a tap, or switch on automatic sending. It stays off until you choose it.
- HalaxyPush a finalised note to the client’s file in Halaxy.
- ClinikoPush a finalised note to the patient’s file in Cliniko.
- NookalPush a finalised note to the client’s record in Nookal.
- All integrationsWhat each connection does, and how to set it up.
Privacy
Built for clinical records.
Read more about security and privacy.
Things it won’t do.
- Diagnose or decide. It writes the note. The clinical judgement is yours.
- Keep your session audio. It’s deleted immediately once processed. If it can’t upload, it stays on your own device so you can retry.
- Distract you mid-session. No live transcript, no prompts while you’re with your client.
- Send notes without your say-so. Automatic sending to Halaxy, Cliniko or Nookal is off until you switch it on.
Professions
Built for your profession.
Templates and workflows for the notes your profession actually writes, with the Medicare and NDIS items you work under and Australian spelling throughout.
- PsychologistsProgress, SOAP and PROC notes, Better Access sessions, and ADHD and autism assessment summaries.
- CounsellorsSession and process notes, with templates for CBT, ACT, narrative therapy and grief counselling.
- Social workersPsychosocial assessments, case notes, and NDIS support coordination notes and reports.
- Occupational therapistsNDIS functional capacity and home modification reports, sensory profiles and assistive technology.
- Speech pathologistsSpeech and language, swallowing and voice assessments, and NDIS communication (AAC) recommendations.
- General practitionersConsultation notes, chronic condition management plans, health assessments for people aged 75 and over, and GP letters.
- PhysiotherapistsSOAP notes, gait analysis, pain assessments and home exercise programs.
- All professionsNotes and workflows for every profession we support, from nursing to education.
Questions
What practitioners ask before they start.
Where does my session audio go?
The recording is deleted immediately once it is processed. If it can’t upload, it stays on your own device so you can retry; if it uploads but can’t be processed, it’s held in Australia for up to 48 hours, then deleted. The AI runs in Australia and your notes and records are stored here. You choose how long transcripts are kept, from 1 day to 1 year.
Which practice software does it work with?
You can push a finished note to the client’s file in Halaxy, Cliniko or Nookal. You can also export notes as documents.
Can I use my own note format?
Yes. Choose from 185 built-in templates, such as SOAP, DAP, Better Access and intake notes, or create your own with your headings and detail level.
Does it work for telehealth?
Yes. Choose Telehealth and it captures both sides of the video call from your browser tab. You can also dictate a summary or upload a recording.
Who checks the note?
You do. Every note is a draft until you finalise it. Notes go to your practice software when you push them, and automatic sending stays off unless you turn it on.
How much does it cost?
You can start on the free plan, or try Pro free for 14 days with no card. See pricing for team and annual discounts.
What if the note gets something wrong?
You fix it before it goes anywhere. Every note stays a draft until you finalise it. Edit the text yourself, or use Edit with AI to ask for a change in plain words, such as “make the plan shorter”.
Can I use it for Better Access, NDIS and Medicare notes?
Yes. There are templates for Better Access sessions, NDIS session notes and progress reports, and other Medicare items such as GP chronic condition management plans. The free practitioner library sets out what each MBS and NDIS item asks you to record.
Does it meet Australian privacy law?
It is built to support the Privacy Act 1988 and the Australian Privacy Principles. Your records are stored in Australia, the AI runs here, and you choose how long transcripts are kept. The security page has the detail.
Can my practice or team use it together?
Yes. Invite your team into one practice account and give each person a role, such as owner, admin or practitioner. You can share a client with colleagues through a care team and choose how much each person sees.
Do you have an AI receptionist?
Yes — Salutant answers your practice phone day and night and books into your diary by your rules. Visit salutant.com
More answers in the full FAQ and how we compare.
Free for practitioners
Free tools and guides for your practice.
Reference material we keep up to date for Australian practitioners, useful whether or not you use the scribe.
- Assessment toolsFree calculators for 30+ validated measures, such as PHQ-9, GAD-7 and 4AT.
- Diagnostic codesICD-10-AM codes with DSM-5-TR cross-mapping.
- Practitioner libraryReference guides on AHPRA, WorkCover, mandatory reporting and profession-specific notes.
- Medicare (MBS) guidesWhat each MBS item asks you to document, item by item.
- NDIS guidesDocumentation for capacity building and support coordination items.
- DVA guidesGold Card, White Card, Open Arms and treatment cycle documentation.
- Compare AI scribesHow the AI scribes used in Australia compare, side by side.
- BlogPractical guides to clinical notes, reports and running a practice.
Try it on your next session.
Start free, or try Pro for 14 days. No card needed.