Grounded Scribe for Counsellors
Focus on your clients, not your paperwork
8+ hours per week
Time saved
Sound familiar?
Common challenges counsellors face with documentation
Time-Consuming Notes
Writing detailed session notes after a full day of emotional work is exhausting.
Documentation Backlog
Notes pile up when you're busy caring for clients.
EAP Reporting Requirements
EAP contracts require session-by-session reporting in specific formats with outcome data — a time-consuming overhead on top of regular notes.
Emotional Fatigue
Re-processing difficult sessions while writing notes adds to burnout.
How Grounded Scribe Works
Three simple steps to transform your documentation workflow
Record
Record your session with a client or dictate after. Audio is deleted immediately after transcription.
Transcribe
Medical-grade AI transcribes your audio with clinical accuracy in seconds.
Generate
AI generates a professional clinical note tailored to your profession.
Features for Counsellors
Tailored tools to streamline your practice
Session Recording
Record sessions with one click. Audio is transcribed and deleted automatically.
Counselling Notes
AI generates person-centred notes capturing themes, interventions, and client insights.
Client Assessments
Send validated assessments via email or SMS. Results integrate into your notes.
Supervision & Self-Care
Log supervision sessions, track ACA/PACFA-required hours, and access grounding exercises between sessions. [Supervision management](/features/supervision).
Goal Tracking
Document client goals and track progress over time.
AI Receptionist
Never miss a call. AI checks your real availability and books around your existing sessions — no double-bookings.
Why Choose Grounded Scribe?
Unique advantages no other Australian AI scribe offers
AI Receptionist
Built-in virtual receptionist that answers calls, books appointments, and handles enquiries — even after hours.
From $19/month
Premium AI clinical documentation starting at just $19/month. Free tier available with no credit card.
Unlimited Assessments — No Cost
Validated clinical assessments at no extra cost on every plan — even Free. No sharing from your session pool.
70+ Professions
Templates and workflows tailored for psychologists, GPs, allied health, educators, and more.
Australian-Built
Designed, built, and hosted in Australia. Your clinical data never permanently leaves Australian soil.
Try Before You Buy
Free tier with 10 sessions. AI Receptionist browser test calls at no cost.
Templates Designed for Counsellors
100+ templates available — here are the ones designed for counsellors
DAP Format Note
Data, Assessment, Plan concise clinical documentation.
PROC Note
Five-section psychotherapy format: Presentation, Review, Objective, Content, Plan. Names an explicit session goal up front and reviews whether it was met — useful for supervision-rich practice and structured therapeutic work.
Session Note
Comprehensive session documentation with themes and reflections.
Compassion Focused Therapy
CFT session with affect regulation systems and compassionate mind training.
Internal Family Systems (IFS)
Parts work documentation with protectors and exiles.
Intake Summary
Initial session documentation capturing presenting concerns.
Client Summary
Plain-language summary for clients or third parties.
Referral Letter
Professional referral to external providers.
Trusted & Compliant
Enterprise-grade security for sensitive client data
Your clients' privacy is our priority. Audio is deleted immediately after transcription. We never use your data to train AI models.
Ready to Transform Your Practice?
Perfect for counsellors seeing 10-15 clients per week
Save hours each week for less than $1 per day
No credit card required. Cancel anytime.
Frequently Asked Questions
Common questions from counsellors
Is client confidentiality protected?
Absolutely. All data is encrypted and stored securely in Australia. Audio is deleted immediately after transcription.
Can I customise the note format?
Yes. Choose from multiple templates or create your own. All generated notes are fully editable.
Do I need to record the full session?
No. You can record key portions or use the quick dictation feature to capture notes verbally after sessions.
What if my client doesn't want to be recorded?
Use dictation mode to record your own voice summarising the session after the client leaves.
Does it meet ACA and PACFA documentation standards?
Yes. Templates are designed to meet Australian Counselling Association and PACFA ethical guidelines for record keeping, including session duration, presenting concerns, interventions used, and outcome tracking.
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