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Grounded Scribe

Scheduling & Follow-Ups

Your Schedule and Follow-Ups, Organised

Calendar management and AI-powered task tracking designed for clinical practitioners. Never lose a follow-up again.

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The calendar in month view with booked appointments (demo data)

Calendar That Works With You

Grounded Scribe syncs two-way with Google Calendar and Microsoft Outlook, and imports appointments via iCal. You can configure your available hours, add buffer times between sessions, and block leave periods so your availability is always accurate. Automated SMS and email reminders are sent to clients before each appointment.

  • Three Calendar Views

    Switch between calendar, list, and availability views to see your schedule the way that works for you.

  • Google & Outlook Sync

    Two-way calendar sync with Google Calendar and Microsoft Outlook. Appointments stay in sync across all your devices.

  • Cliniko, Halaxy & Nookal Integration

    Connect your practice software to import appointments, link clients, and push clinical notes directly to patient records.

  • Appointment Notifications

    Automated SMS and email reminders to clients before appointments. Configurable timing and templates.

  • Client Confirmation Portal

    Clients receive a secure link to confirm, cancel, or reschedule appointments. You get notified of their response.

  • Video Meeting Scheduling

    Schedule Zoom, Microsoft Teams, or Google Meet directly from your calendar. Join links are auto-generated and included in client confirmations.

  • Client Calendar Links

    Clients add appointments to Google Calendar, Outlook, or Apple Calendar with one click. Video meeting links are embedded automatically.

Tasks That Track Themselves

After each session note is generated, AI scans the transcript for follow-up commitments and adds them to your task list with a confidence score. Tasks support subtask checklists, five priority levels, and recurring patterns for regular obligations such as monthly reports or fortnightly check-ins.

The To do list: results to review and a follow-up task to write a GP letter (demo data)

  • AI-Extracted Tasks

    When you generate a clinical note, AI identifies follow-up actions you promised and adds them to your task list with confidence scores.

  • Categories & Priorities

    Organise tasks by category (Follow-up, Paperwork, Communication, Administrative, Clinical) and priority (Urgent, High, Medium, Low).

  • Subtasks & Recurring

    Break complex tasks into subtask checklists. Set up recurring tasks for regular obligations like monthly reports.

  • Snooze & Reminders

    Snooze tasks until a future date. Configure reminders via email, SMS, or in-app notifications.

How AI Task Extraction Works

Once a session note is finalised, AI task extraction runs automatically. Each detected follow-up action is assigned a category, a priority, and a due date estimate — ready for you to review or act on immediately.

  1. Record Session

    Record your clinical session as usual.

  2. AI Extracts Tasks

    AI identifies follow-up actions from the transcript and creates tasks.

  3. Manage from Dashboard

    Review, prioritise, snooze, or complete tasks from your task list.

Included Free

Included in All AI Scribe Plans

Calendar sync, configurable availability, appointment reminders, and AI task extraction are all included at no extra cost on every Grounded Scribe plan — including the free tier.

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