Clinical Documentation for Australian Professionals · Powered by AI

Your workday, without the paperwork.

So you can 

Start 14-day free trialSee pricingFree plan · Unlimited standard 5-min dictations
APPs CompliantAustralian HostedNo AI Training256-bit Encrypted
How it works

From session to signed note in under a minute.

A workflow designed around professionals, not against them.

STEP 1

Record — audio auto-deleted

One tap on phone, tablet, or desktop. Audio is erased the moment your transcript is saved.

STEP 2

Transcribed automatically

Health-grade accuracy, Australian English, professional vocabulary. Transcript ready the moment you stop recording.

STEP 3

Note streams in seconds

SOAP, DAP, letters, referrals — written in your tone and template, section by section.

Product spotlight · AI Scribe

Grounded Scribe, ready when you are.

Record any session — in-person, telehealth, or dictation. Get a signed, profession-specific note in seconds. No more weekend paperwork.

AI Scribe
Health-grade transcription with Australian medical English baked in. Works in the room, over video, or through dictation. Audio auto-deletes the moment your transcript is written.
  • SOAP, DAP, BIRP, PROC, referrals, progress letters — pick a template or build your own
  • Profession-specific vocabulary: MBS items, AHPRA terminology, AU English
  • Works with ambient sessions, dictation, or uploaded audio
  • Your clients, your context — notes reference prior sessions and treatment plans
  • Audio auto-deleted after transcription · never used to train AI
Session · Today, 10:42 AMRecording 00:00
Session recording00:00
S
Subjective
O
Objective
A
Assessment
P
Plan
Product spotlight · AI Reception

Never miss a call, even after hours.

A 24/7 AI receptionist that answers every call in your voice, books into your calendar, takes messages, and hands off to you when it has to. Works in Australian English, understands clinical vocabulary, and never sleeps.

Today's call activityLIVE
14
calls today
6
bookings
3
messages
100%
answered
09:42
+61 4•• ••• 328
Booked intake — Fri 2:00 PM
booked
12:15
+61 3•• ••• 091
Prescription enquiry — forwarded to you
message
14:03
+61 4•• ••• 712
Rescheduled session to Thu 10:30 AM
booked
19:48
+61 4•• ••• 205
After-hours — requested callback tomorrow
callback
24/7 AI Reception
Most practices miss 30–40% of their calls. AI Reception answers 100% — with your greeting, your booking rules, and your escalation logic. Every call is logged, transcribed, and summarised.
  • Answers after-hours, lunch breaks, and call floods
  • Books directly into your calendar — honours buffers, breaks, new-client rules
  • Australian accent and Australian English vocabulary
  • Escalates to you (or your team) when the caller asks
  • Free browser-based test calls to try the voice before you buy
  • Tiered by minutes per month — from 60 to 500+
Why Grounded Scribe

Different to every generic AI tool you've tried.

ChatGPT, Microsoft Copilot and Google Gemini are impressive general-purpose chatbots. Here's why they aren't the right fit for Australian health and education work.

Dimension
Generic US AIChatGPT · Copilot · Gemini
Grounded Scribe
Australian context
Trained mostly on US text. No awareness of MBS, AHPRA, PBS, Medicare item numbers, or state-specific school obligations.
Purpose-built for Australia: MBS items, AHPRA terminology, PBS, state-by-state compliance, AU English vocabulary.
Data & privacy
Default terms often allow your prompts and content to be used to train future models. US-hosted, under US jurisdiction.
Your data is never used to train AI. Notes, transcripts and assessments are processed and stored in Sydney. APPs-compliant.
Clinical safety
Generic chatbot. No audit trail, no role-based access, no guided mandatory-reporting workflow, no zero-retention transcription.
Audit logging, role-based access, mandatory reporting flow, health-grade zero-retention transcription, auto-deleted audio.
Workflow coverage
One thing: a chat box. You still need a scribe, a reception system, an assessment tool, a supervision log, a student record.
One platform: AI scribe, 24/7 reception, 33 validated assessments, supervision, documents, outcomes, school case management.
ChatGPT, Microsoft Copilot and Google Gemini are trademarks of their respective owners. Comparison based on public default terms and documentation.
And everything else

The rest of what your practice runs on, in one place.

Notes, letters, assessments, outcomes, supervision, analytics, tasks — no duct-tape stack.

Ask Grounded Scribe

Your clinical AI assistant. Ask about a client's history, a template, or an assessment score — grounded in your own data, not a web search.

You
What techniques have I used with Jane over the last 3 sessions?
Grounded Scribe
Cognitive defusion (2×), behavioural activation, sleep-hygiene protocol. Full citations in session timeline.

Practice Intelligence Feed

Flagged sessions, plans due for review, assessments awaiting review, and emerging caseload themes — surfaced for you each week.

Practice feed · this week
Sessions flagged for review3
Plans needing review2
Assessments to review4
Emerging caseload themes5

168 Note Templates

SOAP, DAP, BIRP, PROC, referrals, progress letters, MBS items, NDIS reports, MDT summaries, modality-specific notes (CBT, ACT, DBT, EMDR), school-specific templates.

33 Validated Assessments

Deliver, score, and track over time. Live calculators across 8 clinical domains — every tile is a category page with the scales inside.

Calendar + PMS

Two-way calendar sync with Google and Outlook, plus live practice software integrations with Cliniko, Halaxy and Nookal. Zanda (Power Diary) rolling out next.

Google CalendarLive
OutlookLive
ClinikoLive
HalaxyLive
NookalLive
Zanda (Power Diary)Rolling out

Outcomes that prove your work

Reliable change index, treatment progress, session trends — at a glance, and ready to print for reviews.

PHQ-9 score · 8 sessions−54% ↓

Supervision & Development

Registration hours logging, supervision notes, reflective journal, and AHPRA-ready exports. Peer reviews built in.

Registration hours520 / 750 · 69%
Clinical· 360hSupervision· 120hReflection· 40h

Tasks & AI follow-ups

Grounded Scribe watches your notes and extracts follow-ups automatically — recurring patterns, snooze, subtasks, deadline reminders.

Extracted from today's session
Send sleep-hygiene handout to Jane2d
Refer to GP for medication review5d
Re-administer PHQ-9 next session2w

Client Portal

Clients book appointments, complete intake forms, take assessments, and view shared documents — in your practice-branded portal, not a generic scheduler.

Jane's portal view
Next sessionTue 10:00 AM
Intake formCompleted
PHQ-9 assessmentDue · 2 days
Shared care planUpdated

Treatment Plans

Goals, interventions, and progress reviews attached to each client record — ready for MDT meetings, NDIS reviews, and Medicare care plans.

Treatment goalsReview in 2w
Sleep hygiene protocol68%
Cognitive defusion42%
Social re-engagement15%
Personalised

Built for your profession.

Jump to your specialty — or start with the broader domain if you prefer.

Profession by profession

See what Grounded Scribe does for your discipline.

Pick a profession — or let it cycle — for the specifics.

🧠 For Psychologists

Therapy-ready notes, scored assessments, supervision logged for you.

  • SOAP · DAP · BIRP · PROC plus modality templates (CBT, ACT, DBT, EMDR)
  • 33 validated assessments — PHQ-9, DASS-21, PCL-5, CORE-10 — scored on submit
  • Registration + supervision hours auto-logged as you record
See for Psychologists
9h
/ week saved
typical caseload of ~25 clients
auto-cycling · click to pause
For Schools

Purpose-built for Australian schools.

Less admin. More time with students. One platform that gives your wellbeing, learning support, careers, behaviour, and leadership teams hours back every week — without another spreadsheet, tab, or inbox.

School organisations only
Not the solo educator scribe plan. Set up as an organisation — multi-member access, role-based permissions, and full audit logging.
Pricing is by school, not by seat.
Contact schools team
What you're replacing
Wellbeing + student-support spreadsheets
IEP, LAP + behaviour-tracking logs
Separate case-notes app
Staff DMs and emails
Paper mandatory-report + leadership PDFs
1platform

One student record. One case file. One audit trail.

Teachers, coordinators, wellbeing staff, counsellors, careers advisors, chaplains, inclusion and learning support, behaviour specialists, and leadership all work from the same record — with role-based access and every action audit-logged.

Student support workspace

One case file per student. History, notes, assessments, and outcomes visible to the staff who need them.

Check-ins & wants-to-talk

Students self-refer with a quick tap. Routes to the right staff member instead of a teacher's inbox.

Mandatory reporting workflow

Guided reporting flow mapped to your state's obligations. Every step audit-logged.

Team chat & supervision

Private staff-team channels with role-based access. Supervision tools built in. Nothing sits in personal DMs.

Works with your SIS

Syncs your roster alongside Sentral, Compass, XUNO and other Australian school information systems via Wonde Integration. CSV import for schools not yet on a supported SIS.

State-by-state compliance

Privacy posture tuned for each AU jurisdiction. ST4S readiness, AU hosting, APPs-compliant.

Validated assessments

Deliver, score, and track student assessments over time — with the same 33 validated tools the clinical side uses.

Leadership reporting

Dashboards for coordinators and leadership — caseload, trajectory, outcomes. PII stays scoped to authorised staff.

Trust & security

Clinical-grade privacy, end to end.

If this doesn't meet your compliance bar, we'd rather lose the sale.

APPs compliant
Built to the Australian Privacy Principles. PHI minimisation across every surface.
Australian hosted
Clinical data — notes, assessments, transcripts — is processed and stored in Sydney, Australia. Transcription itself uses a specialist health-grade engine with zero-retention.
Never trained on
Your sessions, notes, and assessments are never used to train AI models — yours or anyone else’s.
Encrypted in flight & rest
TLS 1.3 in transit, 256-bit AES at rest. Audio auto-deleted the moment a transcript is saved.
Built in Australia

Grounded where your clients live and work.

Local hosting, local compliance, local clinical vocabulary.

Australian
Owned, built and hosted
33
Validated assessments
70+
Professions supported
Zero
Data used to train AI
Pricing

Plans that scale with your caseload.

GST exclusive. 14-day free trial on paid plans, no credit card required.

💰 EOFY: 30% off annual Plus, Core & Pro — tax-deductible this FY. Offer ends 30 June 2026.

Max plan stays at standard annual pricing.

Switch to compare Professional / Educator and Monthly / Annual pricing

EOFY −30%

Plus

Light caseload.

$19$13/mo
$160 / year, billed upfront
save $68/yr
  • 30 sessions / mo · up to 120 min each
  • Unlimited 5-min health-grade dictations
  • All 168 note templates unlocked
  • All 33 validated assessments · unlimited use
  • Google + Outlook calendar sync
  • Ask Grounded Scribe (AI clinical assistant)
Get 30% Off Annual
EOFY −30%

Core

Steady practice.

$39$27/mo
$328 / year, billed upfront
save $140/yr
  • 60 sessions / mo · up to 150 min each
  • Unlimited 10-min health-grade dictations
  • AI document generation (letters, referrals, reports)
  • SMS reminders + email confirmations
  • Client self-service portal
  • Practice branding — logo + accent colour
Get 30% Off Annual
Most popularEOFY −30%

Pro

Most popular.

$69$48/mo
$580 / year, billed upfront
save $248/yr
  • 120 sessions / mo · up to 150 min each
  • Unlimited 15-min health-grade dictations
  • Speaker diarization — couples, families, group sessions
  • Practice software integration — Cliniko / Halaxy / Nookal
  • Practice Intelligence Feed + session analytics
  • Treatment plans with goal tracking
Get 30% Off Annual
−10% Annual

Max

High volume.

$99$89/mo
$1,069 / year, billed upfront
save $119/yr
  • Unlimited sessions · up to 180 min each
  • Unlimited 20-min health-grade dictations
  • Full supervision toolkit + reflective journal
  • Team chat (multi-member ready)
  • Outcomes analytics & reliable change index
  • Priority support
Get 10% Off Annual

Free

No card · forever

Try the platform end-to-end. 10 health-grade sessions a month (up to 60 minutes each) plus unlimited shorter dictations.

  • 10 health-grade sessions / month · up to 60 min each
  • Unlimited 5-minute standard-grade dictations
  • All 33 validated assessments
  • 6 clinical note templates (SOAP, DAP, BIRP, Initial Assessment, Case Note, Discharge Summary)
Paid plans unlock all 168 templates across 8 categories.
Dictation grades
FREE PLANStandard-grade · fast, unlimited 5-minute dictations for everyday notes.
PAID PLANSHealth-grade · clinical vocabulary, medical accuracy. 5 / 10 / 15 / 20 min per tier.
Start free
Answers

The questions every professional asks first.

Yes. Australian Privacy Principles (APPs) compliant. Clinical data — notes, assessments, transcripts — is processed and stored in Sydney, Australia. Transcription itself uses a specialist health-grade engine with zero-retention, meaning no audio is ever kept. Everything is 256-bit encrypted, and your data is never used to train AI. Audio is auto-deleted immediately after the transcript is written.

Your next session could be your last late-night note.

14 days free. No credit card. Cancel any time.

Grounded Scribe — AI Documentation for Australian Professionals