Wellbeing records for student wellbeing staff — Wellbeing records and check-in notes, drafted for you.
Focus on student wellbeing, not paperwork
Audio deleted once processed · AI runs in Australia · you finalise every note
Sound familiar?
What gets in the way for student wellbeing officers.
No Dedicated Admin Time
Wellbeing officers rarely have protected documentation time — notes are squeezed between student drop-ins, yard duty, and crisis responses.
Mandatory Reporting Pressure
When a disclosure occurs, documentation must be immediate, precise, and defensible. Every word matters for child protection reporting.
Multi-Agency Coordination
Coordinating with child protection and family services, police and external psychologists requires detailed records of every interaction.
Whole-School Wellbeing Data
Tracking wellbeing trends across hundreds of students while managing individual cases is overwhelming without efficient documentation.
How it works
From the session to a finished note, in four steps.
Rather see it first? Try the two-minute demo.
- 01 Choose how you’re working
In the room with your student, by telehealth, dictating afterwards, or uploading a recording.
- 02 Record
No transcript scrolls on screen, so your attention stays where it should. The audio is deleted once it is processed. If it can’t upload, it stays on your device to retry.
- 03 Pick your note
Choose one of the templates for student wellbeing officers below, or your own. One recording can make several notes.
- 04 Check and finalise
Edit anything, then finalise it. Nothing is final until you say so.
Templates
The template library, filtered for student wellbeing officers.
Pick one to see its sections, or browse every template. You can also build your own, with your headings and detail level.
Showing 12 of 22 templates for student wellbeing officers
- Clinical NotesDAP NoteStreamlined three-part format favoured in mental health, counselling, and psychotherapy. The Data section combines what the client reported with what you…
- Clinical NotesStructured Session Note (BIRP/GIRP/PIRP)Unified structured session note covering BIRP (Behaviour), GIRP (Goals), and PIRP (Problem) formats. The AI selects the appropriate framing based on your…
- Clinical NotesSession NoteGeneral-purpose session documentation suitable for a wide range of clinical and allied health encounters, including therapy sessions and treatment sessions.
- Clinical NotesCase NoteBrief, narrative-style note for routine case management, contact records, and inter-agency coordination. Lighter than a full session note — captures who you…
- Clinical NotesWelfare Concern RecordDocumentation for welfare concerns, safeguarding observations, and duty of care reporting.
- Clinical NotesCrisis Intervention RecordDetailed record of an acute crisis contact — what triggered the presentation, the de-escalation approach used, risk assessed at the time, and the safety plan…
- Clinical NotesChild Therapy Session Note (Brief)Brief session note for child therapy including play-based and developmental observations, suitable for shorter sessions.
- Clinical NotesPROC NoteFive-part psychotherapy progress note format that is structured around an explicit, stated session objective and goal-attainment review. Captures the client's…
- Therapy ModalitiesSFBT Session NoteSolution-Focused Brief Therapy note utilising the miracle question, scaling questions, and exception finding.
- Therapy ModalitiesArt Therapy SessionArt therapy session note focused on creative expression, media used, and symbolic processing.
- Therapy ModalitiesGrief and Loss Session NoteSession note for grief and bereavement counselling including loss details, grief responses, and therapeutic support.
- EducationRestorative Practice ConferenceNotes from a restorative justice conference or circle addressing harm and rebuilding relationships.
Show all 22 templates
- EducationRe-entry / Return MeetingRe-entry meeting record for a student returning from suspension, exclusion, or extended absence. Captures attendees, the student's reflections, supports and…
- EducationStudent Health AssessmentHealth screening or assessment record for a student, including vision, hearing, and general health.
- EducationFirst Aid Incident RecordDocumentation of a first aid event including injury/illness details, treatment, and notifications.
- EducationIndividual Health Care PlanHealth care plan for a student with an ongoing medical condition requiring management at school.
- EducationAttendance Follow-up RecordDocumentation of attendance concern follow-up conversations with students and/or families.
- EducationAttendance Improvement PlanAttendance improvement plan covering current attendance data, contributing factors, agreed targets, the strategies and supports being put in place (school…
- EducationStudent Welfare ReviewWelfare review meeting notes documenting concerns across academic, social, and personal domains.
- EducationStudent Check-in NoteLightweight check-in note for short, scheduled or drop-in wellbeing conversations. Captures the focus of the conversation, mood and any risk noted, what…
- EducationTransition Support NoteDocumentation for students transitioning between schools, year levels, or from primary to secondary.
- Assessment ReportsSafety PlanStanley-Brown style safety plan for clients at risk of suicide or acute crisis. Documents personal warning signs, internal coping strategies, social…
Also included
More for student wellbeing officers.
Quick Dictation
Dictate welfare check notes, parent meeting summaries, and incident records between sessions. No recording of students required.
Welfare Concern Records
AI generates structured welfare records capturing presenting concerns, risk indicators, protective factors, and actions taken.
Mandatory Reporting Support
Templates aligned with state-specific mandatory reporting requirements (VIC PROTECT, NSW MRG, QLD Student Protection).
Parent Meeting Summaries
Document parent and carer meetings with agreed actions, follow-up dates, and referral information.
External Referral Letters
Generate professional referrals to external psychologists, family services, and support agencies.
Student Check-In Notes
Quick-entry templates for regular student check-ins with mood tracking and goal progress.
Privacy
Built for student records.
- Audio deletedonce processed; if it can’t upload, it stays on your device to retry
- AI runs in Australiaand your records are stored here
- You choosehow long transcripts are kept, from 1 day to 1 year
- You decideevery note is a draft until you finalise it
Questions
What student wellbeing officers ask before they start.
Do I need to record student sessions?
No. Student wellbeing officers should use dictation mode — record your own voice summarising the interaction after the student leaves. This avoids privacy concerns with recording minors.
Does it support mandatory reporting documentation?
Yes. Templates are aligned with state-specific mandatory reporting frameworks including VIC PROTECT, NSW Mandatory Reporter Guide, and QLD Student Protection procedures. Always follow your school and department's specific procedures.
Can I use it for multi-agency case coordination?
Absolutely. Document interactions with child protection and family services and external therapists. Generate professional referral letters with relevant background information.
Is it suitable for whole-school wellbeing programs?
Yes. Use it for individual student records, group program documentation, and wellbeing data collection. Trauma-informed practice notes and structured wellbeing-framework documentation are well supported.
How does it handle sensitive student information?
Data is encrypted in transit and at rest, and student information is stored in Australia. Audio is deleted immediately once it's processed successfully. If a recording can't upload, it stays on your own device so you can retry. If it uploads but can't be processed, it's held securely in Australia for up to 48 hours so you can retry, then deleted. Full audit trails track who accessed what and when.
Try it on your next session.
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