Grounded Scribe for School Counsellors
More time for students, less time on paperwork
5+ hours per week
Time saved
Sound familiar?
Common challenges school counsellors face with documentation
Limited Time
Cramming documentation into short breaks between student sessions.
High Caseloads
Supporting hundreds of students with minimal admin time allocated.
Incident Reports
Mandatory reporting requires immediate, precise documentation — every word matters. State-specific thresholds (VIC PROTECT, NSW MRG, QLD Student Protection) add complexity.
Welfare Concerns
Documenting welfare concerns, risk assessments, and mandatory reports.
How Grounded Scribe Works
Three simple steps to transform your documentation workflow
Record
Record your session with a student or dictate after. Audio is deleted immediately after transcription.
Transcribe
Medical-grade AI transcribes your audio with clinical accuracy in seconds.
Generate
AI generates a professional clinical note tailored to your profession.
Features for School Counsellors
Tailored tools to streamline your practice
Quick Dictation
Dictate notes between sessions. No recording of students required.
Session Notes
AI generates appropriate documentation for student counselling sessions.
Welfare Documentation
Templates for welfare concerns, risk assessments, and safety planning.
Wellbeing Assessments
Send validated assessments to students and track wellbeing over time.
Parent Communication
Document parent meetings and generate communication summaries.
Referral Letters
Generate referrals to external services with appropriate information.
Why Choose Grounded Scribe?
Unique advantages no other Australian AI scribe offers
AI Receptionist
Built-in virtual receptionist that answers calls, books appointments, and handles enquiries — even after hours.
From $19/month
Premium AI clinical documentation starting at just $19/month. Free tier available with no credit card.
Unlimited Assessments — No Cost
Validated clinical assessments at no extra cost on every plan — even Free. No sharing from your session pool.
70+ Professions
Templates and workflows tailored for psychologists, GPs, allied health, educators, and more.
Australian-Built
Designed, built, and hosted in Australia. Your clinical data never permanently leaves Australian soil.
Try Before You Buy
Free tier with 10 sessions. AI Receptionist browser test calls at no cost.
Templates Designed for School Counsellors
100+ templates available — here are the ones designed for school counsellors
Session Note
Age-appropriate, confidential session documentation.
Welfare Concern Record
Risk assessment with protective factors and actions.
School Group Program Note
School-based therapeutic group session notes.
Parent Consultation Record
Parent/carer consultation about student wellbeing.
External Referral
Professional referral to external services.
Parent Meeting Summary
Meeting outcomes with agreed actions.
Safety Plan
Student safety and crisis planning.
Trusted & Compliant
Enterprise-grade security for sensitive student data
Your students' privacy is our priority. Audio is deleted immediately after transcription. We never use your data to train AI models.
Ready to Transform Your Practice?
School counsellors benefit from quick dictation between sessions — 30 sessions + unlimited dictation (up to 5 mins) on Plus
$19/mo for education-focused templates and unlimited dictation (up to 5 mins)
No credit card required. Cancel anytime.
Frequently Asked Questions
Common questions from school counsellors
Do I need to record student sessions?
No. Use dictation mode to record your own voice summarising the session after the student leaves. This is more appropriate for school settings.
Does it meet Department of Education requirements?
Our templates are designed to meet general documentation standards. Always check your specific state/department requirements.
Can I use it for mandatory reporting documentation?
Yes. Templates include welfare concern documentation that captures required information. Always follow your school's mandatory reporting procedures.
Is student data secure?
Absolutely. All data is encrypted and stored in Australian data centres. No audio or text is used for AI training.
How does the dual record system work for school counsellors?
School counsellors often maintain separate counselling records from school files. Grounded Scribe supports this — keep detailed clinical notes in your secure account while generating summary records suitable for school files.
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