IEPs and NCCD evidence for special education — Learning plans and NCCD evidence, drafted for you.
Spend less time on NCCD evidence, more time supporting students
Audio deleted once processed · AI runs in Australia · you finalise every note
Sound familiar?
What gets in the way for special education coordinators.
IEP Reviews Consume Weekends
Each IEP review cycle means weeks of documentation — updating goals, recording progress, writing transition plans — often done on personal time.
NCCD Evidence Collection Burden
The Nationally Consistent Collection of Data requires ongoing evidence across four adjustment levels (QDTP, Supplementary, Substantial, Extensive) for every student with disability.
Multi-Professional Coordination
Coordinating with OTs, speech pathologists, psychologists, education support staff and parents generates mountains of meeting notes and correspondence.
Funding Justification Documentation
Disability funding applications and support staff justifications need detailed, evidence-based documentation of student needs and the adjustments provided.
How it works
From the session to a finished note, in four steps.
Rather see it first? Try the two-minute demo.
- 01 Choose how you’re working
In the room with your student, by telehealth, dictating afterwards, or uploading a recording.
- 02 Record
No transcript scrolls on screen, so your attention stays where it should. The audio is deleted once it is processed. If it can’t upload, it stays on your device to retry.
- 03 Pick your note
Choose one of the templates for special education coordinators below, or your own. One recording can make several notes.
- 04 Check and finalise
Edit anything, then finalise it. Nothing is final until you say so.
Templates
The template library, filtered for special education coordinators.
Pick one to see its sections, or browse every template. You can also build your own, with your headings and detail level.
Showing 12 of 18 templates for special education coordinators
- Clinical NotesWelfare Concern RecordDocumentation for welfare concerns, safeguarding observations, and duty of care reporting.
- Clinical NotesNeuroaffirming Session NoteSession documentation for neurodiversity-affirming therapy, capturing sensory state, energy levels, masking load, and progress framed as self-understanding and…
- Documents & LettersNeuroaffirming School Support LetterStrengths-based letter for schools describing how a student learns best, classroom adjustments, and communication preferences organised by context.
- EducationIEP/ILP Progress NoteIndividual Education/Learning Plan progress note documenting goal achievement and adjustments.
- EducationNCCD Evidence RecordEvidence record for the Nationally Consistent Collection of Data on School Students with Disability (NCCD). Documents the imputed disability category, level of…
- EducationCurriculum DifferentiationDocumentation of how curriculum has been adjusted for an individual student — content, process, product, or environment differentiation — with the rationale…
- EducationSSG Meeting MinutesStudent Support Group meeting minutes documenting collaborative planning for students with additional needs.
- EducationIntervention Session NoteSession note for literacy, numeracy, or other targeted learning interventions (1:1 or small group).
- EducationLearning Support Referral NoteDocumentation for referring a student into learning support programs with background and evidence.
- EducationStructured Reading Intervention SessionSession note for structured literacy and reading intervention programs (1:1 or small group).
- EducationFunctional Behaviour AssessmentStructured Functional Behaviour Assessment (FBA) documenting behaviour patterns, antecedents, and functions.
- EducationBehaviour Support Plan ReviewReview meeting notes for an existing Behaviour Support Plan — progress, adjustments, and next steps.
Show all 18 templates
- EducationEAL/D Student AssessmentEnglish as an Additional Language/Dialect student assessment and language proficiency record.
- EducationLanguage Development Progress RecordProgress record for English as an Additional Language or Dialect (EAL/D) students. Tracks the student's development across listening, speaking, reading, and…
- EducationTransition Support NoteDocumentation for students transitioning between schools, year levels, or from primary to secondary.
- EducationPeer Observation / Coaching NotePeer observation record for professional learning, coaching cycles, and collegial feedback.
- EducationSchools Case Conference / Parent MeetingRecord for school-based case conferences and parent meetings involving multiple staff and/or external providers.
- EducationSchool Recommendations ReportReport providing recommendations for a student to the school, covering classroom strategies, accommodations, and support needs.
Also included
More for special education coordinators.
SSG Meeting Dictation
Dictate Student Support Group meeting notes immediately after meetings. AI generates structured minutes with actions and responsibilities.
IEP Progress Notes
AI generates structured IEP progress documentation with goal tracking, strategy effectiveness, and adjustment recommendations.
NCCD Evidence Summaries
Templates aligned with NCCD evidence categories — document adjustments provided and their impact on student participation.
Therapist Coordination Notes
Document communications with external therapists, specialist teachers, and support services.
Adjustment Register
Maintain records of adjustments provided to each student, to support your obligations under the Disability Standards for Education.
Funding Applications
Draft disability funding applications and support staff justifications from your evidence.
Privacy
Built for student records.
- Audio deletedonce processed; if it can’t upload, it stays on your device to retry
- AI runs in Australiaand your records are stored here
- You choosehow long transcripts are kept, from 1 day to 1 year
- You decideevery note is a draft until you finalise it
Questions
What special education coordinators ask before they start.
Does it support NCCD evidence collection?
Yes. Templates are aligned with the four NCCD adjustment levels (QDTP, Supplementary, Substantial, Extensive). Document the adjustments provided and their impact on student participation and learning.
Can I use it for IEP documentation?
Absolutely. Templates cover IEP progress notes, goal tracking, strategy reviews, and transition planning. Dictate your observations and the AI structures them into professional documentation.
Does it work for SSG meeting minutes?
Yes. Dictate meeting notes immediately after Student Support Group meetings. The AI generates structured minutes with attendees, discussion points, agreed actions, and review dates.
How does it handle coordination with external therapists?
Document phone calls, emails, and meetings with OTs, speech pathologists, psychologists, and other external professionals. Generate referral letters and coordination summaries.
Is it suitable for school disability funding applications?
Yes. Templates support evidence-based funding justification with detailed documentation of student needs, current supports, and rationale for additional resources.
Try it on your next session.
Start free, or try Pro for 14 days. No card needed.
Last updated: