Grounded Scribe for Special Education Coordinators
Spend less time on NCCD evidence, more time supporting students
8+ hours per week
Time saved
Sound familiar?
Common challenges special education coordinators face with documentation
IEP Reviews Consume Weekends
Each IEP review cycle means weeks of documentation — updating goals, recording progress, writing transition plans — often done on personal time.
NCCD Evidence Collection Burden
The Nationally Consistent Collection of Data requires ongoing evidence across four adjustment levels (QDTP, Supplementary, Substantial, Extensive) for every student with disability.
Multi-Professional Coordination
Coordinating with OTs, speech pathologists, psychologists, integration aides, and parents generates mountains of meeting notes and correspondence.
Funding Justification Documentation
PSD funding applications and integration aide justifications require detailed, evidence-based documentation of student needs and adjustments provided.
How Grounded Scribe Works
Three simple steps to transform your documentation workflow
Record
Record your session with a student or dictate after. Audio is deleted immediately after transcription.
Transcribe
Medical-grade AI transcribes your audio with clinical accuracy in seconds.
Generate
AI generates a professional clinical note tailored to your profession.
Features for Special Education Coordinators
Tailored tools to streamline your practice
SSG Meeting Dictation
Dictate Student Support Group meeting notes immediately after meetings. AI generates structured minutes with actions and responsibilities.
IEP Progress Notes
AI generates structured IEP progress documentation with goal tracking, strategy effectiveness, and adjustment recommendations.
NCCD Evidence Summaries
Templates aligned with NCCD evidence categories — document adjustments provided and their impact on student participation.
Therapist Coordination Notes
Document communications with external therapists, specialist teachers, and support services.
Adjustment Register
Maintain records of adjustments provided to each student, aligned with DDA compliance requirements.
Funding Applications
Generate PSD funding applications and integration aide justification documents with clinical evidence.
Why Choose Grounded Scribe?
Unique advantages no other Australian AI scribe offers
AI Receptionist
Built-in virtual receptionist that answers calls, books appointments, and handles enquiries — even after hours.
From $19/month
Premium AI clinical documentation starting at just $19/month. Free tier available with no credit card.
Unlimited Assessments — No Cost
Validated clinical assessments at no extra cost on every plan — even Free. No sharing from your session pool.
70+ Professions
Templates and workflows tailored for psychologists, GPs, allied health, educators, and more.
Australian-Built
Designed, built, and hosted in Australia. Your clinical data never permanently leaves Australian soil.
Try Before You Buy
Free tier with 10 sessions. AI Receptionist browser test calls at no cost.
Templates Designed for Special Education Coordinators
100+ templates available — here are the ones designed for special education coordinators
IEP Progress Note
Individual Education Plan progress with goal tracking.
SSG Meeting Minutes
Student Support Group meeting documentation.
NCCD Evidence Summary
Evidence aligned with NCCD adjustment categories.
Transition Support Plan
Plans for supporting student transitions.
Sensory Break Record
Sensory break effectiveness logging.
Behaviour Incident Record
Antecedent-behaviour-consequence documentation.
Staff Handover Note
Handover information for relief or new support staff.
Trusted & Compliant
Enterprise-grade security for sensitive student data
Your students' privacy is our priority. Audio is deleted immediately after transcription. We never use your data to train AI models.
Ready to Transform Your Practice?
Moderate session volume but heavy documentation per student — 60 sessions covers most coordinators
$39/mo saves 8+ hours per week on IEP reviews and NCCD evidence
No credit card required. Cancel anytime.
Frequently Asked Questions
Common questions from special education coordinators
Does it support NCCD evidence collection?
Yes. Templates are aligned with the four NCCD adjustment levels (QDTP, Supplementary, Substantial, Extensive). Document the adjustments provided and their impact on student participation and learning.
Can I use it for IEP documentation?
Absolutely. Templates cover IEP progress notes, goal tracking, strategy reviews, and transition planning. Dictate your observations and the AI structures them into professional documentation.
Does it work for SSG meeting minutes?
Yes. Dictate meeting notes immediately after Student Support Group meetings. The AI generates structured minutes with attendees, discussion points, agreed actions, and review dates.
How does it handle coordination with external therapists?
Document phone calls, emails, and meetings with OTs, speech pathologists, psychologists, and other external professionals. Generate referral letters and coordination summaries.
Is it suitable for PSD funding applications?
Yes. Templates support evidence-based funding justification with detailed documentation of student needs, current supports, and rationale for additional resources.
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