Grounded Scribe for Disability Inclusion Coordinators
Dictate adjustments, consultations and reviews in seconds, and build defensible NCCD evidence across every domain of functioning — aligned to the national framework.
8+ hours per week
Time saved
Sound familiar?
Common challenges disability inclusion & learning support coordinators face with documentation
Chasing Evidence From Every Teacher
NCCD wants corroborating evidence across many teachers and settings — and it falls to one coordinator to chase it all, then re-type it before the census.
Evidence Across Every Domain
Each student needs evidence across domains of functioning — communication, learning, social-emotional, sensory, mobility, health — mapped to the four adjustment levels.
The August Census Scramble
Evidence gathered reactively at census means weeks of pulling notes together — instead of a consistent collection built across the year.
Audit-Ready, Or Not
At audit time evidence is scattered across inboxes, spreadsheets and shared drives — and it must be defensible for the level of adjustment claimed.
How Grounded Scribe Works
Three simple steps to transform your documentation workflow
Record
Record your session with a student or dictate after. Audio is deleted immediately after transcription.
Transcribe
Medical-grade AI transcribes your audio with clinical accuracy in seconds.
Generate
AI generates a professional clinical note tailored to your profession.
Features for Disability Inclusion & Learning Support Coordinators
Tailored tools to streamline your practice
Capture Evidence As It Happens
Dictate an adjustment, consultation or observation right after a class or meeting. Advanced AI turns it into structured, NCCD-ready evidence in seconds.
Aligned To The National NCCD Framework
Evidence organised by the four categories, four adjustment levels and four evidence areas — identical in every state and sector.
Evidence Across Every Domain Of Functioning
Capture and organise evidence across all eight domains of functioning — communication; curriculum access & learning; attention & self-regulation; social, emotional & behavioural; safety; sensory; mobility; and health & personal care — each mapped to its NCCD category and area of adjustment.
Educator Dictation Links — Early Access
Coming soon: send a secure link to any educator (no login). They dictate a short observation per domain; it returns to you as structured, review-ready NCCD evidence — and we synthesise what every educator said about each domain. Join early access.
IEP, ILP & PLSP Reviews
Goal tracking, strategy effectiveness and reviews — whatever your state calls the plan. One tool; the plan type is just the container.
SSG Minutes & Adjustment Records
Dictate Student Support Group and case-conference minutes, and keep a clear record of the adjustments provided to each student.
Why Choose Grounded Scribe?
Unique advantages no other Australian AI scribe offers
AI Receptionist
Built-in virtual receptionist that answers calls, books appointments, and handles enquiries — even after hours.
From $19/month
Premium AI clinical documentation starting at just $19/month. Free tier available with no credit card.
Unlimited Assessments — No Cost
Validated clinical assessments at no extra cost on every plan — even Free. No sharing from your session pool.
70+ Professions
Templates and workflows tailored for psychologists, GPs, allied health, educators, and more.
Australian-Built
Designed, built, and hosted in Australia. Your clinical data never permanently leaves Australian soil.
Try Before You Buy
Free tier with 10 sessions. AI Receptionist browser test calls at no cost.
Templates Designed for Disability Inclusion & Learning Support Coordinators
100+ templates available — here are the ones designed for disability inclusion & learning support coordinators
NCCD Evidence Note
Evidence aligned with the NCCD adjustment levels and categories.
Adjustment Documentation Record
A record of the adjustment provided, its frequency and effectiveness.
IEP / ILP / PLSP Review
Individual plan review with goal tracking — by any state name.
Student Support Group Minutes
Structured SSG / case-conference documentation.
Functional Needs Summary
A summary of functional impact across domains for planning.
Letter to External Provider
Coordination letters to OTs, speech pathologists and psychologists.
Referral
Referral for further assessment or specialist support.
NCCD-ready
Evidence mapped to the national model
Domains of functioning organised against the four NCCD categories, four adjustment levels and four evidence areas — the same framework nationwide, Australian-hosted.
- Assessed need — the functional impact, described not diagnosed
- Adjustments provided — what, how often, and at what level
- Consultation — records of input from staff, families and specialists
- Monitoring & review — evidence of impact over time
Trusted & Compliant
Enterprise-grade security for sensitive student data
Your students' privacy is our priority. Audio is deleted immediately after transcription. We never use your data to train AI models.
Ready to Transform Your Practice?
Disability inclusion uses the School Workspace — $99/month for the first 12 paid months, then enrolment-banded from year two and fixed for the contract term, with managed Wonde integration included. AI Scribe Core seats are priced separately for staff responsible for documentation.
Part of the Grounded Schools workspace: $99/month for the first 12 paid months, then enrolment-banded from year two and fixed for the contract term. The workspace fee is not discounted; managed Wonde integration is included and AI Scribe seats are priced separately for documentation staff.
No credit card required. Cancel anytime.
Frequently Asked Questions
Common questions from disability inclusion & learning support coordinators
Does it support NCCD evidence collection?
Yes. Evidence is organised by the nationally-consistent NCCD framework — the four categories of disability, the four adjustment levels (QDTP, Supplementary, Substantial, Extensive) and the four evidence areas. It works the same in every state and sector.
Does it work for both Disability Inclusion Coordinators and Learning Support Coordinators?
Yes — and for the whole student-support team. Whether your title is Disability Inclusion Coordinator, Learning Support Coordinator, Inclusion Coordinator or Diverse Learning Coordinator, the workflows are the same. Teachers, education support staff, counsellors and nurses can all contribute.
What are Educator Dictation Links?
A feature in early access: you send a secure link to an educator who knows the student. They open it without logging in and dictate a short observation against a guided prompt for each domain of functioning — and it returns to you as structured, review-ready NCCD evidence. Join the early-access list below to be notified.
IEP, ILP, PLSP, ICP — which plan does it support?
All of them. The plan name varies by state and sector, but it is just the container for the same NCCD-aligned content. Document goals, adjustments, reviews and evidence regardless of which plan your school uses.
Can I use it for Student Support Group meetings?
Yes. Dictate SSG or case-conference notes immediately after the meeting and the AI structures attendees, decisions, agreed actions and review dates.
Where is our data stored?
Your data is stored in Australian data centres, encrypted, and never used to train AI models. Audio is deleted immediately after transcription, and as much processing as possible is done in Australia.
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