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The Northern Territory's Information Act 2002 and its 10 Information Privacy Principles provide clear privacy requirements for schools. Our platform is designed to meet these requirements, including the NT AI Assurance Framework, with all data stored securely in Australia.
Regulated by the Office of the Information Commissioner Northern Territory (OIC NT)
Not currently mandatory — The Northern Territory does not currently have mandatory data breach notification under state legislation. However, the OIC NT recommends voluntary notification for significant breaches, and best practice is to notify affected individuals promptly.
NT AI Assurance Framework — The NT Government released the AI Assurance Framework in November 2025, providing a risk-based approach to AI adoption across government agencies. The framework covers transparency, accountability, and human oversight requirements for AI tools used in government settings including schools.
Here's the process your school follows to adopt a new platform in Northern Territory. We'll support you at every step.
Your school prepares a Privacy Information Statement covering how the platform collects, uses, and stores personal information. We provide template documentation to support this requirement under the Information Act 2002.
The platform is reviewed against the NT AI Assurance Framework requirements, including transparency, accountability, human oversight, and risk classification. Grounded Scribe is designed to meet these requirements as a staff-only documentation tool.
The Department of Education reviews and approves the platform for school use. We provide comprehensive compliance documentation covering privacy, security, and AI governance requirements.
Wellbeing staff are onboarded to the platform. Ongoing compliance is maintained through regular reviews aligned with the Information Act and AI Assurance Framework requirements.
Your school prepares a Privacy Information Statement covering how the platform collects, uses, and stores personal information. We provide template documentation to support this requirement under the Information Act 2002.
The platform is reviewed against the NT AI Assurance Framework requirements, including transparency, accountability, human oversight, and risk classification. Grounded Scribe is designed to meet these requirements as a staff-only documentation tool.
The Department of Education reviews and approves the platform for school use. We provide comprehensive compliance documentation covering privacy, security, and AI governance requirements.
Wellbeing staff are onboarded to the platform. Ongoing compliance is maintained through regular reviews aligned with the Information Act and AI Assurance Framework requirements.
A detailed look at how our platform capabilities align with Northern Territory's privacy and security requirements for schools.
IPP 4 — Information security
Healthcare-grade encryption at rest and in transit. Role-based access controls. 14+ character password requirements. Comprehensive audit logging.
IPP 2 — Use and disclosure limitations
Data is used solely for documentation purposes within your school. No data shared with third parties for marketing or other purposes.
Consent for data transfers outside NT
All data stored on secure Australian cloud infrastructure in Sydney. Schools using manual notes and the student support system keep all data entirely in Australia. If the optional AI Scribe is used, audio is briefly processed overseas for transcription with zero retention, then deleted — only text is stored, in Sydney. This satisfies consent requirements for interstate and international transfers.
Privacy Information Statement
We provide template Privacy Information Statements that schools can adapt for their specific use case, covering data collection purposes, usage, storage, and disclosure practices.
Audio data handling
Audio recordings are deleted immediately after transcription is complete. Only text documentation is retained — raw audio is never stored permanently.
NT AI Assurance Framework compliance
All AI-generated documentation is reviewed and approved by wellbeing staff before becoming part of any record. No AI training on school data. Full transparency on AI usage and capabilities.
Audit trail and accountability
Comprehensive audit logging with 7-year retention. All data access is tracked and available for compliance reporting and incident investigation.
Staff-only platform (no student access)
Only authorised wellbeing staff access the platform. Students never interact with AI directly, significantly reducing consent and risk requirements.
Different school sectors in Northern Territory have different procurement processes. Select your sector for specific guidance.
Key body: Department of Education Northern Territory (DoE NT)
Government schools must comply with the Information Act 2002 and the NT AI Assurance Framework. Departmental approval is required for new technology platforms handling student data.
Common questions from Northern Territory schools about privacy compliance and using Grounded Scribe.
We'll provide the documentation your school needs to complete the assessment process in Northern Territory. Request a compliance pack and we'll be in touch.