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The ACT's Information Privacy Act 2014 and Territory Privacy Principles provide a clear framework for school technology use. The Education Directorate's AI Position Statement (February 2025) supports responsible AI adoption, and our platform is designed to meet these requirements as a low-to-medium risk staff tool.
Regulated by the Office of the Australian Information Commissioner (by delegation) (OAIC)
Mandatory — The ACT follows the Commonwealth Notifiable Data Breaches scheme by delegation to the OAIC. Government agencies and organisations must notify the OAIC and affected individuals of eligible data breaches likely to result in serious harm.
AI Position Statement (February 2025) — The ACT Education Directorate released an AI Position Statement in February 2025 outlining a risk-tiered approach to AI in schools. Staff use of AI for low-to-medium risk tasks such as documentation is permitted, while high-risk uses require additional oversight and approval.
Here's the process your school follows to adopt a new platform in Australian Capital Territory. We'll support you at every step.
Your school classifies the platform under the AI Position Statement's risk tiers. As a staff-only documentation tool, Grounded Scribe falls within the low-to-medium risk category where AI use is permitted for productivity and documentation tasks.
A privacy assessment is completed covering data handling, security controls, AI usage, and compliance with Territory Privacy Principles. We provide pre-filled documentation to support this process.
The Education Directorate reviews and approves the platform for school use. Our compliance documentation addresses TPPs, the AI Position Statement, and data residency requirements.
Wellbeing staff are onboarded to the platform. Ongoing compliance is maintained through regular reviews aligned with the Information Privacy Act and AI Position Statement requirements.
Your school classifies the platform under the AI Position Statement's risk tiers. As a staff-only documentation tool, Grounded Scribe falls within the low-to-medium risk category where AI use is permitted for productivity and documentation tasks.
A privacy assessment is completed covering data handling, security controls, AI usage, and compliance with Territory Privacy Principles. We provide pre-filled documentation to support this process.
The Education Directorate reviews and approves the platform for school use. Our compliance documentation addresses TPPs, the AI Position Statement, and data residency requirements.
Wellbeing staff are onboarded to the platform. Ongoing compliance is maintained through regular reviews aligned with the Information Privacy Act and AI Position Statement requirements.
A detailed look at how our platform capabilities align with Australian Capital Territory's privacy and security requirements for schools.
TPP 11 — Security of personal information
Healthcare-grade encryption at rest and in transit. Role-based access controls. 14+ character password requirements. Comprehensive audit logging.
TPP 6 — Use and disclosure limitations
Data is used solely for documentation purposes within your school. No data shared with third parties for marketing or other purposes.
AI Position Statement — Risk classification
Grounded Scribe is a staff-only documentation tool that falls within the low-to-medium risk category. Wellbeing staff review and approve all AI-generated content before it becomes part of any record.
Data residency in Australia
All data stored on secure Australian cloud infrastructure in Sydney. Schools using manual notes and the student support system keep all data entirely in Australia. If the optional AI Scribe is used, audio is briefly processed overseas for transcription with zero retention, then deleted — only text is stored, in Sydney.
Audio data handling
Audio recordings are deleted immediately after transcription is complete. Only text documentation is retained — raw audio is never stored permanently.
Audit trail and compliance reporting
Comprehensive audit logging with 7-year retention. All data access is tracked and available for compliance reporting and incident investigation.
AI transparency and human oversight
All AI-generated documentation is reviewed and approved by wellbeing staff before becoming part of any record. No AI training on school data. Full transparency on AI capabilities.
Staff-only platform (no student access)
Only authorised wellbeing staff access the platform. Students never interact with AI directly, significantly reducing consent and risk requirements.
Different school sectors in Australian Capital Territory have different procurement processes. Select your sector for specific guidance.
Key body: ACT Education Directorate
The Education Directorate's AI Position Statement (February 2025) provides a risk-tiered framework for AI adoption. Staff documentation tools fall within the permitted low-to-medium risk category.
Common questions from Australian Capital Territory schools about privacy compliance and using Grounded Scribe.
We'll provide the documentation your school needs to complete the assessment process in Australian Capital Territory. Request a compliance pack and we'll be in touch.