Grounded Scribe
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In partnership with GP Academy

Finish your notes before you leave the clinic.

An exclusive Care Package offer for GP Academy registrars. AI clinical documentation built for Australian general practice — dictate in 90 seconds and get a complete SOAP note, referral, or care plan, ready for your review.

Claim your GP Academy offerSee the offer
Australian-hostedPrivacy-Act alignedMedicare-ready notesWorks alongside your practice software
Your GP Academy Care Package

30 days free, then 50% off for 2 months

On the Plus or Core plan, before the standard rate begins. A curated benefit from GP Academy to support you as you move into practice.

30 days free

No charge until your trial ends

50% off · 2 months

On Plus or Core

Then standard rate

Cancel any time

Your free period starts the day you create your account — so sign up when you begin seeing patients, not during exam study, to get the full benefit. The offer is open until 31 March 2027.
Claim your offer

Sound Familiar?

The documentation load every Australian GP knows — and what an AI scribe takes off your plate.

Running Behind

Australian GPs spend a significant portion of their day on documentation, with studies suggesting up to half their working time goes to administrative tasks. That means less time with patients and longer wait lists.

After-Hours Notes

Finishing notes after clinic ends cuts into personal and family time. The average GP spends 1-2 hours per day on documentation catch-up.

Referral Letters

Writing specialist referrals takes 5-10 minutes each. With 5+ referrals per day, that adds up fast.

Medicare Requirements

MBS item documentation requirements are complex. Missing a detail means rejected claims and lost revenue.

Built for General Practice

Quick post-consult dictation, structured notes, and the documents you write every day — generated in seconds, kept for your review.

Post-Consult Dictation

Dictate notes in 60-90 seconds after each consult. AI generates a complete SOAP note instantly. From $19/mo.

SOAP Notes

Structured SOAP notes generated in seconds with Medicare-compliant formatting, ready for your review.

Referral Letters

Generate specialist referral letters with relevant history included. One click from your session note.

Care Plans & MBS Templates

Generate GP Chronic Condition Management Plans (items 965 / 967, the post-1-Jul-2025 framework), MHTP preparation (2715 / 2717), and MBS-compliant documentation with item number tracking.

AI Receptionist

Handle patient calls and bookings automatically. AI checks your real calendar and only offers open slots — no double-bookings. From $19/mo.

Validated Assessments

Administer PHQ-9, GAD-7, K-10 and more in seconds — auto-scored, with results saved to the patient record.

Note templates for general practice

From everyday consults to MBS care plans and reviews — structured to Australian general-practice standards.

Clinical

SOAP Note

Standard consultation as Subjective, Objective, Assessment, Plan.

  • Medicare-ready
  • Fast entry
  • Yours to review
Clinical

Consultation Note

A clean record of presentation, findings, and plan for any consult.

  • Problem-oriented
  • Flexible structure
  • Quick
Clinical

Telehealth Consultation

Structured note for phone and video consults, with the mode documented.

  • Phone or video
  • Consent noted
  • MBS-aware
MBS

GP Chronic Condition Management Plan (965)

GPCCMP preparation under the post-1-Jul-2025 framework (item 965).

  • Goal setting
  • Care coordination
  • Review schedule
MBS

Health Assessment 75+ (705)

Comprehensive over-75 health assessment (item 705) across all domains.

  • All domains
  • Structured output
  • Time-saving
MBS

GP MHTP Review (23 / 36 / 44)

Mental Health Treatment Plan review, documented to the AN.0.56 timing rule.

  • Risk review
  • Goal progress
  • Referral pathway

Pays for itself in your first session back

17+ hours/month

saved on documentation

90 seconds

to dictate a full note

From $19/mo

Plus plan — free for your first 30 days

Documentation you can trust

Patient data stays in Australia, encrypted, and is never used to train AI. Audio is deleted immediately after transcription.

Australian-Hosted (Sydney)
Privacy-Act / APP Aligned
Encrypted End-to-End
Audio Auto-Deleted
Never Used to Train AI
Full Audit Trail

From consult to completed note

Four steps, about 90 seconds of your time per patient.

01

See your patient

Consult as you normally would. When you are done, tap record and dictate a quick summary — or record the consult itself.

02

AI writes the note

A complete, structured SOAP note is generated in seconds, formatted for Australian general practice and ready for your review.

03

Review & finalise

Check the note, make any edits, and generate referrals or care plans from the same session in one click.

04

Leave on time

Paste into your practice software and move on. No after-hours catch-up — your notes are done before you leave.

Frequently Asked Questions

The offer, timing, plans, accuracy, integrations, and patient consent.

I'm sitting my Fellowship exam — when should I sign up?
Your free 30 days begins the day you create your account, so we recommend signing up once you are back seeing patients rather than during exam study. That way the free period — and the 50%-off months that follow — land when you will actually be using the scribe in clinic. The GP Academy offer link stays open until 31 March 2027, so there is no rush to claim it early.
Does the offer still apply once I have passed and I am a Fellow?
Yes. The GP Academy offer can be redeemed any time before 31 March 2027, whatever stage you are at. Claim it whenever you start consulting and want your documentation handled.
Which plan should I choose as a registrar?
Most start on Plus for quick post-consult dictation — unlimited dictations and a complete SOAP note in about 90 seconds. Core adds more session capacity if you record longer or higher-volume consults. The GP Academy offer covers both Plus and Core; you can change plans any time.
How do most GPs use Grounded Scribe?
Most GPs use post-consult dictation on the Plus plan ($19/mo). After each consult, dictate for 60-90 seconds and the AI generates a complete SOAP note. With unlimited dictations (up to 5 mins) on Plus, there are no limits to worry about.
Do I need ambient recording?
It depends on your workflow. Most GPs prefer dictation — it takes 90 seconds after each consult and costs $19/mo on Plus. Ambient recording ($99/mo on Max) is ideal if you want hands-free documentation during longer consultations or procedures. Try dictation first with your free trial.
What's the ROI?
At $19/mo, Plus saves the average GP 17+ hours per month on documentation. That pays for itself in the first hour of time saved — it pays for itself many times over. Max ($99/mo) saves even more with ambient recording.
Does it integrate with my practice software?
Notes can be copied directly into Best Practice, Medical Director, or any practice management system. Direct integrations coming soon.
Is it accurate for medical terminology?
Yes. Our medical-grade AI is specifically trained on clinical documentation and optimised for healthcare terminology, including Australian medical vocabulary.
What about patient consent?
We provide consent templates. Audio is only used for transcription and deleted immediately — never stored or used for training.

Keep Reading

A few guides for choosing and getting started with an AI scribe in general practice.

Works with your practice software

Connect HalaxyConnect ClinikoConnect Nookal

Ready to claim your GP Academy offer?

30 days free, then 50% off for 2 months on Plus or Core. Sign up when you start seeing patients to get the full benefit.

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