Care Pathways: 73 Guided Clinical Workflow Templates Across 17 Specialties

What Care Pathways Do

A care pathway is a structured plan of between-session activities for a client. Instead of verbally telling a client to "try some breathing exercises before next week" and hoping they remember, you assign a pathway that delivers the right resources, homework, and check-ins at the right time.

Each pathway contains stages, and each stage contains one or more actions:

• Homework — structured exercises for the client to complete between sessions
• Resources — psychoeducation materials relevant to the current treatment phase
• Assessments — outcome measures sent at appropriate points in the treatment arc
• Journal prompts — reflective prompts that appear in the client's journal
• Notifications — reminders and check-in prompts sent to the client

The practitioner assigns a pathway to a client, optionally customises the actions, and the platform delivers the content according to the pathway structure. The client accesses their pathway content through the client portal.

73 Templates Across 17 Categories

The pathway library covers the breadth of clinical practice in Australia:

Psychological Therapies:

• CBT Core and Specialised — 8 templates covering standard CBT, behavioural activation, exposure therapy, CBT for insomnia, chronic pain, and health anxiety
• DBT and Emotion Regulation — 2 templates for distress tolerance skills and full DBT skills training
• Trauma — 3 templates for trauma processing, grounding techniques, and trauma-informed stabilisation

Populations:

• Child and Adolescent — 7 templates including anxiety management for children, behavioural parent training, adolescent mood, school refusal, and social skills
• Aged Care and End of Life — 4 templates for cognitive maintenance, falls prevention, palliative care adjustment, and carer support
• Maternal and Child Health — 4 templates for perinatal mental health, breastfeeding support, postnatal adjustment, and infant settling

Allied Health:

• Allied Health and Rehabilitation — 14 templates (the largest category) covering post-surgical rehabilitation, chronic pain management, return to sport, vestibular rehabilitation, hand therapy, cardiac rehabilitation, and more
• Speech and Language — 6 templates for articulation, language development, fluency, voice therapy, swallowing rehabilitation, and AAC implementation
• Nutrition and Dietetics — 3 templates for weight management, diabetes nutrition, and eating disorder recovery nutrition

Community and Specialist:

• NDIS and Disability — 4 templates for goal-based NDIS support, assistive technology onboarding, community access, and capacity building
• Social Support and Family — 4 templates for family therapy, DV safety planning, carer wellbeing, and social reconnection
• Community and Workplace — 4 templates for return-to-work programs, workplace stress management, EAP follow-up, and community health
• Primary Care and GP — 5 templates for chronic disease management, mental health care plans, preventive health, medication adherence, and health literacy
• Nursing-Led Programs — 2 templates for wound care management and chronic condition self-management
• Specialist Conditions — 6 templates for pain management, sleep disorders, substance use recovery, brain injury rehabilitation, and neurodegenerative conditions
• Onboarding — 1 template for new client orientation

Edit Before You Send

Every pathway is fully editable before assignment. When you select a template and assign it to a client, you can:

• Edit individual actions — change the homework instructions, swap resources, adjust journal prompts, or modify assessment selections
• Remove actions — delete any action that is not relevant to this particular client
• Adjust timing — modify when actions are delivered within the pathway sequence
• Add notes — include context about why this pathway was selected

The template provides the structure. You provide the clinical judgement about what this specific client needs.

This is a deliberate design choice. Care pathways are not automated treatment protocols — they are structured delivery mechanisms for content that the practitioner has reviewed and approved. The system delivers what you decide to send.

How Assignment Works

1. Open a client record and navigate to the Pathways tab
2. Select a template from the library, organised by category
3. Review the stages and actions — each template shows exactly what will be sent and when
4. Customise if needed — edit, remove, or adjust any action
5. Assign — the pathway is linked to the client's record and content delivery begins

The client sees their pathway content in the client portal — homework appears in their tasks, resources in their library, journal prompts in their journal, and assessments as invitations. Everything connects to the existing portal experience.

For Different Practice Types

Solo practitioners use pathways to systematise the between-session experience. Instead of reinventing homework instructions each session, you select a template that matches the treatment phase and customise as needed.

Group practices benefit from consistency — multiple practitioners working with similar client populations can use the same pathway templates, ensuring clients receive comparable between-session support regardless of which practitioner they see.

School wellbeing teams use the child and adolescent pathways to structure support for students, with content appropriate for younger clients and their families.

NDIS providers use the NDIS and disability pathways to deliver goal-aligned content that supports capacity building between sessions, with documentation that connects to NDIS reporting.

What Pathways Are Not

Pathways are a content delivery and coordination tool. They are not:

• Treatment protocols — the practitioner decides the treatment approach. The pathway delivers supporting content.
• Automatic — nothing is sent without the practitioner's explicit assignment and approval.
• Clinical recommendations — the platform does not suggest which pathway to assign based on diagnosis or assessment results. The practitioner selects the pathway based on their clinical judgement.
• Mandatory — clients access pathway content through the portal, but completion is not enforced. The practitioner reviews engagement as part of their ongoing clinical work.

Getting Started

Pathways are available on all paid tiers. Navigate to any client record, select the Pathways tab, and browse the template library. Start with a template that matches your current treatment focus and customise from there.

Create your account to explore the full pathway library, or learn more about Grounded Scribe's features.

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*Care pathways are structured content delivery tools. All clinical decisions — including treatment approach, pathway selection, and content customisation — are made by the practitioner. The platform does not recommend, suggest, or prescribe treatment pathways.*

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