Best AI Scribe for Exercise Physiologists in Australia (2026 Comparison)

What Exercise Physiologists Need from an AI Scribe

EPC and Medicare Documentation

AEPs receiving referrals through Enhanced Primary Care (EPC) plans need documentation that satisfies Medicare requirements — demonstrating the clinical content of each session, progress toward goals set in the GP's chronic disease management plan, and communication back to the referring GP. The scribe needs templates that capture this compliance structure.

NDIS Capacity Building Reports

AEPs working with NDIS participants document goal progress, functional improvements, and capacity building activities. NDIS reports require specific formatting — participant goals, evidence of progress, functional outcomes, and recommendations for continued funding. The scribe should understand NDIS terminology and structure.

Exercise Prescription Documentation

Like physiotherapy, exercise physiology documentation serves two audiences: the clinical record (exercise parameters, progression rationale, contraindication management) and the client (clear instructions for independent exercise). The AI needs to handle exercise-specific terminology — VO2 max, MET levels, RPE scales, heart rate zones, and loading parameters.

Chronic Disease Specific Documentation

AEPs work across multiple chronic disease populations — cardiovascular, metabolic (diabetes, obesity), musculoskeletal, neurological, and mental health. Each population has specific documentation requirements, outcome measures, and referral pathways. A single generic template does not serve this diversity.

Functional Assessment Reports

WorkCover and insurance-referred AEPs produce functional capacity assessments, return-to-work plans, and progress reports. These follow prescribed formats with specific elements — physical demands analysis, tolerance testing, functional limitations, and work capacity recommendations.

The Contenders

Grounded Scribe

EP-relevant features:

• Note templates for initial assessments, exercise prescription, progress reports, and chronic disease management documentation
• Both dictation and ambient recording — dictation suits the active, movement-based nature of EP sessions
• Care pathways with allied health and rehabilitation templates including cardiac rehabilitation, chronic pain management, and return-to-sport programs
• 30+ clinical assessment tools including tools relevant to allied health practice
• NDIS documentation support with structured report generation
• Template customisation for creating EPC progress report formats and WorkCover functional assessments
• Australian data hosting

Pricing: Free (10 sessions/month), Plus ($19/month), Core ($39/month), Pro ($69/month), Max ($99/month).

Best for: AEPs who work across multiple referral streams (Medicare EPC, NDIS, WorkCover, private) and need documentation flexibility with Australian-specific templates.

Heidi Health

Key features:

• AI clinical notes with customisable templates
• Australian-based platform with local data hosting
• Growing template library

Pricing: Free tier available. Paid plans from approximately $30/month.

Considerations: Strong general platform with Australian focus. Exercise physiology-specific templates may be limited, but template customisation allows you to build your own. Good for practices that primarily need session notes rather than complex reports.

Lyrebird Health

Key features:

• Ambient AI documentation
• Template customisation available
• Australian-developed platform

Pricing: Plans from approximately $29/month.

Considerations: Ambient recording may be less practical for EP sessions where the practitioner is demonstrating exercises, adjusting equipment, or moving around a gym space. Dictation after the session is typically more effective for EP documentation.

Freed AI

Key features:

• AI medical scribe with customisable templates
• Quick turnaround on note generation

Pricing: From approximately $99 USD/month.

Considerations: US medical focus — Medicare EPC terminology, Australian chronic disease management plan references, and NDIS formatting are unlikely to be supported natively. Higher price point for a profession with typically lower per-session revenue than medicine.

Head-to-Head Comparison

Our Recommendation

Exercise physiologists should prioritise dictation quality and template flexibility. EP sessions are active — ambient recording captures movement instruction and encouragement, not clinical documentation content. A 2-minute dictation after the session, structured into your preferred template, is the most practical workflow.

Grounded Scribe offers the broadest allied health template set, NDIS documentation support, and rehabilitation care pathways. The free tier allows you to test the dictation workflow with your actual documentation before committing.

For AEPs with simpler documentation needs (primarily session notes for private clients), Heidi Health and Lyrebird Health are capable and cost-effective Australian options.

Start your free trial — 14 days, no credit card required.

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*This comparison is based on publicly available information as of April 2026. Pricing, features, and availability may have changed since publication. We encourage you to verify current details directly with each provider.*

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